UA-3205253-1 Excursion Planning Information | Royal Botanic Gardens Victoria

Excursion Planning Information

Excursion Planning Information

Planning an excursion is a lot of work. Therefore, the information below is to make excursion planning as simple as possible. Don’t hesitate to contact us if you require any additional information. 

Covid-Safe Program Delivery  

Maintaining the safety and wellbeing of all our staff and visitors is the highest priority. A number of additional measures are now in place to ensure the safe delivery of all our learning programs. These include: 

  • Additional cleaning between each booking 
  • Regular use of hand sanitiser throughout programs 
  • Use of masks as necessary 
  • Reduced capacity  

A copy of our COVID Safe Plans can be found here:

- Melbourne

- Cranbourne 

Booking a program

Booking requests are best made online here. Then our booking team will be in touch to confirm your visit and discuss any other details. If you have any questions though feel free to call our booking team directly on (03) 9252 2358. 

Booking Information

When requesting a booking you will need the following information: 

  • Education program of your choice 
  • Preferred excursion date/s 
  • School name and address 
  • Contact details of organising teacher 
  • Number of students/classes 
  • School Accounts Officer contact details 

Program Times

Our programs are offered throughout the Victorian school term, and are available Monday to Friday at the Melbourne Gardens and Monday to Thursday at the Cranbourne Gardens.  

Programs run for 1.5 hours with two session times:  

  • 10.15am – 11.45am  
  • 12.45pm – 2.15pm 

Program Cost

Each program is $13.50 per student (incl. GST). A minimum charge of 18 students per class applies. Teachers and adult helpers are free.

Payment

A Tax Invoice will be sent to your school’s Accounts Officer following your visit. Payment of invoice is required within 14 days of receipt. 

Supervision Ratio

RBGV recommends the following adult to student ratios.

Year Level

Ratio

Early Childhood

1:3

Foundation – Year 2

1:5

Year 3 - 12

1:10

Cancellations

A minimum of 24 hours notification is required for cancellations. Less than 24 hours’ notice will incur full payment of fees.

Nurture by Nature Fund

The Royal Botanic Gardens Victoria Nurtured by Nature Fund supports schools, who otherwise would not be able to visit our gardens, to undertake a variety of nature-based experiences. The fund enables schools to apply for subsided travel and programs costs, school partnerships and digital garden experiences. If you would like to find out more about the opportunities provided click here.

 

Getting here

Melbourne Gardens

Information on how to get to Melbourne gardens can be found here

Bus parking for schools is available on Birdwood Avenue near the corner of Dallas Brooks Drive.

Cranbourne Gardens

Information on how to get to Cranbourne gardens can be found here

Bus parking is available onsite at the Southern end of the carpark.

When you arrive – Melbourne Gardens

Entrance and Meeting Point

Schools should enter via the Education Entrance located off Birdwood Avenue and gather on the lawn outside Observatory House. 

Bag Storage

Schools may leave bags and other items on the verandah of Observatory House. Items of value should be carried with you at all times as RBGV takes no responsibility for personal belongings.

Toilets

The closest toilets are located next to the Visitor Centre opposite Observatory House, and there are additional toilets located throughout the gardens.

Running Late

If you are running late for your Learning Program please contact our booking team on 03 9252 2358.

Download our Melbourne Gardens Pre-visit Information Sheet for more detailed information.

When you arrive – Cranbourne Gardens

Entrance and Meeting Point

Schools should enter the gardens via the Event Drop-Off Point outside the Ian Potter Lakeside Precinct. At the time of your program, an RBGV Learning Facilitator will meet you and your student on the lawns of the Ian Potter Lakeside Precinct. See School Arrival and Departure Notice for more information.

Bag Storage

Schools may leave bags on the lawns of the Ian Potter Lakeside Precinct, however, items of value should be carried with you at all times as RBGV takes no responsibility for personal belongings.

Toilets

The nearest toilets are located at the kiosk, a short walk, there are other toilets located throughout the gardens.

Running Late

If you are running late for your Learning Program please contact our booking team on 03 9252 2358.

Download our Cranbourne Gardens Pre-visit Information Sheet for more detailed information.

Excursion Documentation

Provided below are a range of documents that schools may access for planning their upcoming RBGV excursion.

Risk Benefit Assessment – Melbourne Gardens

Risk Benefit Assessment – Cranbourne Gardens

Social Script – Melbourne Gardens

Social Script – Cranbourne Gardens (not yet available)

Access Key – Melbourne Gardens

Access Key – Cranbourne Gardens

RBGV Certificate of Currency

School Arrival and Departure Notice

Our newsletter

Subscribe to our newsletter to stay updated about what's happening around the gardens.